How To Make A Template In Gmail 2021

Best Gmail tips and tricks 2021

(Paradigm credit: Gmail)

Gmail is undoubtedly easy to use, has a swell interface, and comes packed with many slap-up features - and it's one of the best email providers. Only if you oasis't been utilizing all of these, you lot're missing out.

In this article, nosotros'll go over a few Gmail tips to help you lot brand the most out of the awarding and elevate your productivity. Let's become right to it!

1. Confidential emails

Confidential mode massively enhances your privacy, and is the starting time of our Gmail tips. With this turned on, the recipient volition not exist able to forward, copy, download, or print your email. You lot tin fix an expiration date — 1 day, ane week, ane month, or all the fashion upwardly to five years. However, you're not limited to these timeframes, and you tin can revoke access to the email before the expiration time is reached.

For additional security, you can add together password protection to the email past enabling an SMS passcode and adding the recipient'southward phone number. When the recipient receives the electronic mail, they'll besides receive a passcode by SMS for verification.

To actuate confidential style, start composing a new post and click on the lock and fourth dimension icon in the bottom toolbar. Please annotation: recipients can even so take screenshots of confidential emails, as there's no protection against that.

a screenshot showing how to access Gmail's confidential mode — Enhanced privacy with confidential manner (Epitome credit: Gmail)

2. Reading pane

Opening an email and so moving back to the inbox to open some other tin can feel cumbersome. Instead, you lot can set up the reading pane to view and respond to your emails from the inbox straight.

To set this up, click on the settings icon at the top right, and scroll to the reading pane section. Here, you can choose where yous want the reading pane to announced: to the right of your inbox, or below information technology. Once y'all've selected a layout that'due south comfortable, you lot tin adjust the reading pane'south size by dragging it.

a screenshot showing Gmail's view settings panel, specifically on the reading pane — The reading pane (middle section) helps to view the inbox and messages together (Image credit: Gmail)

three. Color stars

Y'all've probably used stars to mark your emails: maybe as something of import, or something you demand to refer to in the future. Starring a message makes it much easier to locate in the inbox.

Only if yous want to mark your emails more than precisely, you lot tin can activate and use various star icons. To do this, go to the general section under settings and look for the stars segment. Here, you'll find 12 icons that include an orangish star, a blueish star, a cerise assertion, a yellow assertion, and a purple question mark. You lot are free to select as many icons as yous like.

Once you've made your selection, relieve the changes and head back to your inbox. Each time you click on the star icon now, it'll cycle through the listing of icons you've selected. With this, you'll be able to rank your emails even better than earlier.

Gmail's settings menu, showing how to add icons/stars to emails — Yous have 12 icons to choose from for starring your emails (Prototype credit: Gmail)

4. Shortcuts

Gmail is loaded with effectually 100 keyboard shortcuts. There's a shortcut for almost every single activeness: from simple actions like composing, to more complex ones like selecting starred conversations.

To activate keyboard shortcuts, go to the general section under settings and select "Keyboard shortcuts on." You can access the elaborate sheet of shortcuts by hit Shift+? in the application. Once you get a hang of these shortcuts, you lot'll be zooming through your Gmail tasks.

an overlaid screenshot (over Gmail's settings) of the keyboard shortcuts for Gmail — Gmail's keyboard shortcuts are excellent time savers (Epitome credit: Gmail)

5. Templates

Practice y'all send out a lot of repetitive emails? If so, then templates are but what you need. Before called "canned responses," you tin prepare templates, insert them into your emails, and customize them every bit needed.

To enable templates, become to the advanced section under settings and click enable in the templates segment. After this, draft a message that yous send out ofttimes and click the three dots on the bottom correct, next to the delete icon. Select templates, and you'll be able to save the message you've drafted equally a template. You can access, save, and delete all your templates through this option.

a screenshot of Google's settings for creating templates — Utilise templates to manage those repetitive emails (Prototype credit: Gmail)

six. Snippets

The emails in your inbox evidence you the discipline and a preview of the bulletin, known every bit a snippet. These tin be distracting and can prevent you from focusing on important tasks.

To plow snippets off, head to the general section under settings and click "No snippets" under the snippets segment. If it enhances your productivity, yous could keep the snippets turned off.

Gmail's settings menu, showing how to control snippets — Turning snippets off can improve productivity (Paradigm credit: Gmail)

7. Vacation responder

The vacation responder is a handy tool if you're non going to have access to your Gmail business relationship for a set duration. You lot can use this to automatically notify people that yous're abroad from your account. With the responder turned on, emails to your business relationship will receive the automated response you lot've written in the car-answer box.

The holiday begins at 12:00 AM on the start date and ends at 11:59 PM on the last date, if you've set one. You accept the option to end your vacation earlier too. The vacation response is more often than not sent to people the outset fourth dimension they e-mail you. If the aforementioned person emails you again after four days, they'll receive the vacation response once more.

The vacation response is not sent to emails that land in the spam binder, or emails addressed to mailing lists.

a screenshot of Gmail's settings for the vacation responder function — Turn the vacation responder on when you're going to be abroad from your account (Image credit: Gmail)

8. Nudges

It's quite common to go caught up with things and forget to respond to emails. With the nudges feature, you'll not take to worry too much about information technology.

This characteristic reminds you to reply to emails that crave a response. You'll receive a nudge if you lot haven't replied to a message for a few days. The notification will pop upwards in your inbox, and you tin can use it or dismiss information technology. To turn this feature on, head to the full general department under settings and tick the nudges segment.

a mockedup screenshot showing how Gmail's nudge function works — Nudges remind you to answer to emails (Prototype credit: Gmail)

Summary

Gmail is chock full of features, and one look at the settings volition confirm that. With the tips given to a higher place, yous'll encounter your productivity soar. Simply you'll find more than useful shortcuts if you tinker around with the awarding yourself. Read our Gmail review for more data on the platform.

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Nikshep Myle is a freelance writer and editor. He'south passionate about self-transformation and loves to enquiry, experiment, and write about tech, travel, health, and fitness.When he's not writing, you'll find him meditating, traveling, discovering new music, and indulging in adventurous and artistic pursuits.